Personal Data Notice and Consent

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1. The National University of Singapore (“NUS”) through its Duke-NUS Medical School (“Duke-NUS”) manages and administers the MD program, PhD program, and MD-PhD track at Duke-NUS, including processing applications for the admission of candidates to NUS (“Admission”). To manage and administer the MD program, PhD program, and MD-PhD track at Duke-NUS, including the applications for Admission, Duke-NUS will necessarily need to collect, use, disclose and/or process certain personal data or personal information about the individual that has submitted an application for Admission (the “Applicant”). In this Personal Data Notice and Consent, references to “Duke-NUS” include NUS.
   1. Such personal data will be collected, used, disclosed and/or processed by Duke-NUS for the purpose(s) of:
      1. Processing the Applicant’s interest in and application(s) for Admission;
      2. Administering and/or managing the Applicant’s application(s) for Admission and Enrolment;
      3. Making of any offer(s) of acceptance to courses in Duke-NUS;
      4. Administering and/or managing the Applicant’s relationship with Duke-NUS (including the mailing of correspondence, statements or notices to the Applicant, which could involve the disclosure of certain personal data about the Applicant to bring about delivery of the same, as well as on the external cover of envelopes/ mail packages);
      5. Carrying out due diligence or other screening activities (including background checks) in accordance with legal or regulatory obligations or risk management procedures that may be required by law or that may have been put in place by Duke-NUS, including the obtaining of references and/or other information about the Applicant from the Applicant’s previous education institute(s);
      6. Responding to any enquiries by the Applicant;
      7. Processing the Applicant’s application(s) for scholarships and/or financial aid as part of the Admission process, and if successful, administering and/or managing the Applicant’s scholarship and/or financial aid programmes, which may include use of personal data for direct marketing purposes for development and fund raising activities and disclosure of personal data to donors and/or external organisations for purposes of event invitations, surveys and/or publicity of Duke-NUS’ financial aid programmes;
      8. Investigating fraud, misconduct, any unlawful action or omission relating to the Applicant’s application for Admission, and whether or not there is any suspicions of the aforementioned;
      9. Responding to requests for information from public agencies, ministries, statutory boards or other similar authorities (including but not limited to the Ministry of Defence, Ministry of Education and Ministry of Health) from time to time;
      10. Carrying out market related or similar research and analysis for Duke-NUS’ operational strategy and policy planning purposes;
   2. If consented to by the Applicant in the registration form and/or other methods of consent notification, sending the Applicant marketing, advertising and promotional information, including materials and information on programs at Duke-NUS, residential options and general student- related activities within Duke-NUS, as well as related talks, seminars and/or events via postal mail, electronic mail, SMS or MMS, fax and/or voice calls; and
   3. Such personal data of the Applicant will/may be disclosed by Duke-NUS to third party service providers or agents (whether in Singapore or elsewhere in the world where such service providers are sited) for one or more of the above Purposes, as such third party service providers or agents, if engaged by Duke-NUS, would be processing the Applicant’s personal data for Duke-NUS, for one or more of the above Purposes.
   4. Please click here for the guidelines for the Acceptable Use Policy.
   5. By completing the online application form and clicking the “Continue” button, the Applicant consents to:
      1. Duke-NUS collecting, using, disclosing and/or processing the Applicant’s personal data for the Purposes as described above; and
      2. Duke-NUS transferring the Applicant’s personal data out of Singapore to Duke-NUS’ third party service providers or agents for the Purposes as described above.
2. NUS’ University Health Centre (“UHC”) uses GPConnect, a clinic management system and an electronic medical records solution to manage its patients’ medical records.  GPConnect, owned by Integrated Health Information Systems Pte Ltd (“IHiS”), will be linked to the National Electronic Health Records System (“NEHR”) which facilitates the processing and sharing of patient data with healthcare providers in Singapore.  Duke-NUS’ use of GPConnect will entail the sharing of patient data to the NEHR. If the Applicant chooses to proceed with the requisite pre-admission medical checkup at UHC, the Applicant acknowledges and consents to all of the following:
   1. Allow Duke-NUS to collect, disclose, process and transfer the Applicant’s personal data including all of the Applicant’s patient data  obtained during the Applicant’s  visits to UHC to GPConnect for the purpose of managing the Applicant’s  medical records;
   2. Allow IHiS, through GPConnect, to disclose, process, transfer and share the Applicant’s  personal and patient data to NEHR;
   3. Where such of the Applicant’s personal and medical data is disclosed, processed and/or transferred by IHiS to NEHR,
      1. to allow all institutions accessing the NEHR (including Ministry of Health (“MOH”), MOH Holdings Pte Ltd (“MOHH”) and MOHH’s affiliates) to access, use, disclose and share the Applicant’s said personal and patient data for the purposes of providing the Applicant with  healthcare services (including making medical referral and facilitating diagnosis);  and
      2. where MOH has given consent to such institutions mentioned at Clause 2(a) above, to allow the Applicant’s  personal and patient data to be used for approved research or such other approved purposes;
   4. Disclose and/or share the Applicant’s personal and patient data with institutions connected to NEHR with other institutions.
3. If the Applicant has any questions relating to Duke-NUS’ collection, use and disclosure of the Applicant’s personal data, the Applicant may contact the Data Protection Officer at dpo@nus.edu.sg or call 6776 2835 or such other person as Duke-NUS may designate, from time to time, whether by informing the Applicant through any letter, circular, notice or email.
4. For the avoidance of doubt, in the event that Singapore personal data protection law permits an organization such as Duke-NUS to collect, use or disclose the Applicant’s personal data without the Applicant’s consent, such permission granted by the law shall continue to apply.